Not to scare you – but your data is probably not secure. It’s a safe assumption that you like to be productive when you’re working. You like your computer and your smartphone to move fast. It’s such a pain when your virus protection software starts running its weekly scan – it slows you down!
But that is one of the bad habits that many small businesses have that puts their data at risk.
1) Use the same password for everything?
2) Scan your computer for viruses and malware regularly?
3) Have multiple levels of security on all of your devices – including your tablet and smartphone?
4) Back up your data? How often?
We hear these kinds of responses a lot:
“I use the same password for everything because I just can’t remember ten different passwords!”
“I disabled that extra level of security on my smartphone so I could get to the start screen faster.”
“The last time I backed up my data, parachute pants were in fashion.”
Okay, maybe we took some liberties with that last one. But the fact remains, if you are starting to cringe a little right now, your data is probably not secure.
Don’t worry. We’ll tell you how to secure it with the help of…
The 5 Habits of Highly Effective Data Security
Change all of your passwords at least once every 60 days. All your passwords – the one to log in to your computer, your Gmail, Facebook, Dropbox, online bank account access, and so on.
Run one full anti-virus scan on your computer every week. If you’re worried about it slowing you down while you’re trying to work, set it to run when you’re going to be out for lunch.
Run one full malware scan on your computer every week. Just like with Habit #2, if you’re worried about it slowing you down, just set it to run when you’re going to be away from your computer anyway. Got a long face-to-face meeting on your schedule Wednesday morning? Let the malware scanner run while you’re stuck in that conference room.
Always lock your devices when you are not using them. That goes for desktop PCs, laptops, tablets and smartphones.
Back up your important data at least once a week. Use an external drive, or consider backing up your data into a cloud computing solution (Fluid Cloud is always a great choice).
Extra bonus habit: Do a test restore to ensure you can recover lost data.
A data thief doesn’t have to be a world-class hacker to get a hold of your personal or business data – but you don’t have to be a computer genius to protect yourself, either. These simple habits are solid precautions against the most common causes of data loss.